Hey there,

Here’s a stat that should bother you: the average business email open rate is around 20%. That means 80% of the emails you send get ignored.

AI can fix that. Not by writing your emails for you — by making every email you send sharper, faster, and more personal. Here’s exactly how.

SUBJECT LINES THAT GET CLICKS

The subject line is the only thing most people see. AI is surprisingly good at generating them.

Here’s the prompt I use with any AI assistant (ChatGPT, Claude, or Gemini — all free tiers work for this):

“I’m emailing [who] about [what]. Give me 5 subject lines under 8 words. Make them specific, not clickbaity. Include one that asks a question and one that uses a number.”

That’s it. You’ll get 5 options in seconds. Pick the one that sounds most like you and send it.

Why this works: AI can generate dozens of variations instantly. You’re not staring at a blank line for 10 minutes anymore. And the constraint of “under 8 words” forces it to be punchy.

THE 2-MINUTE EMAIL REWRITE

You’ve written a long email. It rambles. You know it rambles. But you don’t have time to fix it.

Paste it into any AI tool and use this prompt:

“Rewrite this email to be half the length. Keep the same tone. Make the ask clear in the first two sentences.”

The AI will cut the fluff and put your request up front. Review it, adjust anything that doesn’t sound like you, and send. Total time: 2 minutes instead of 15.

PERSONALIZING AT SCALE

This is where it gets powerful for business owners who send a lot of outreach.

If you’re emailing 20 potential clients, don’t send the same template to all of them. Instead, give AI the template plus one detail about each person:

“Here’s my email template. Customize the opening line for [Name] who [one specific detail — their company, a recent post they wrote, their industry]. Keep the rest of the email the same.”

One specific detail is all it takes to make a templated email feel personal.